Annual Members Meeting & Board of Directors Election
Updated on September 5, 2024: Our Annual Meeting of the Members is happening September 17, 2024. Mailed copies of the following meeting notice will soon be sent to homeowners.
Meeting Notice
Call for Nominations: Board of Directors Candidates
There are currently two vacancies that need to be filled for our Board of Directors. If you would like to nominate a candidate, please fill out a form and submit it via email or mail. *No signature is required if you fill out the form electronically and email it.* Persons may indicate their desire to be considered from the floor at the meeting, and the candidates will introduce themselves and their desire to be elected.
An election will take place at a later date if candidates are identified at our annual meeting. Homeowners will be given the opportunity to elect directors, with the Board selecting a President and Secretary.
Absentee Ballots and Proxy Forms
When an election is scheduled, homeowners will receive an election notice and copies of an absentee ballot and proxy form in the mail.
- Absentee Ballot [This form may be updated once candidate nominations are available!]
- Proxy Form [This form may be updated once candidate nominations are available!]
Any additional updates that take place after the election notice, ballots and proxy forms have been mailed out will be added to this website and emailed to homeowners. Please help support this effort to reduce costs associated with mailing multiple notices.
Election Volunteers
We are looking for two homeowners who can assist with election matters. The volunteers will need to attend the election when it is scheduled and count in-person and absentee ballots, and proxy forms. If you are interested in volunteering, please contact the Board at lexingtonsquareboard@gmail.com or call/text 281-668-8695.
Board of Directors Election Rules
The election is being held pursuant to the Amended Bylaws of the Lexington Square Association, Inc. and more specifically, in accordance with the following sections:
5.01. Number and Qualification. […] Commencing with the annual meeting of the members of the Association in September, 2010, the number of directors constituting the Board shall increase from three (3) persons to five (5) persons, with all five (5) Board members ot be elected at such meeting.
5.05. Election and Term of Office. […] commencing with the annual meeting of the members in September, 2010, one or more Directors may be elected with terms of two or three years so as to “stagger” the terms of the Directors so that the entire Board does not have to be elected at the annual meeting of the members. […] Election to the Board of Directors shall be by secret written ballot with candidates being listed on the ballot in alphabetical order according to the candidate’s last name.
6.02. Election of Officers. The officers of the Association shall be elected annually by the Board of Directors at the annual meeting of the Board of Directors, and such new officers shall hold office, subject to the continuing approval of the Board of Directors, unless his successor shall have been duly elected and shall have qualified, or until his death, resignation, or removal in the manner hereinafter provided.